Joint Service Transcripts

Evaluation Procedure for JST military transcripts

The receipt of JST transcripts

  1. Students request an official transcript at jst.doded.mil/official to be sent to 天堂社区.
  2. JST will send an email to 天堂社区 that a transcript is available on line (https://jst.doded.mil)
  3. 天堂社区 will download the transcript, scan it into our official transcript system (N:\enrollment services\Official Transcripts) and print it.
  4. The transcripts arrival is recorded on SM 4015 鈥淪tudent Quarter Comments鈥�.
  5. The student鈥檚 name and transcript information is added to the transcript evaluation data base. G:\ES\Records\RecordsV2K1 in Table: Translation Current
  6. The printed transcript is then sent to the appropriate transcript evaluator.

Translating the JST Transcript

  1. All JST transcripts are evaluated without a 鈥淭ranscript Evaluation Request鈥� (TER) form, the evaluation is processed based on the student鈥檚 program code.
    1. If the student is new and has not registered for the current quarter, the evaluator will use the Stu Prg Appl code on SM 2001.
    2. If the student is currently enrolled the evaluator will use the program intent code on SM 700A.
  2. The evaluator will look up each ACE Identifier listed on the JST (G:\ES\Records\RecordsV2K1 in Table : JST Translation Table and grant college credit accordingly.
  3. The credit is then entered into SD 3005 鈥淭ransfer-In Transcript Courses鈥�
  4. The translation completion is recorded on SM 4015 鈥淪tudent Quarter Comments鈥�.
  5. A total number of credits earned through JST is added to SM 2001 鈥淭ransfer Col Credit鈥� bucket, not to exceed 90 credits. This will change the student鈥檚 registration date for the next quarter.
  6. An email is sent to the student鈥檚 天堂社区 email informing them the evaluation is complete.

Table: JST Translation Table

  1. The translation table is maintained by the evaluators.
    1. New ACE Identifies are added as each JST is evaluated.
    2. Credits will be determined by the evaluators and any faculty that are attached to a specific program.

Other College Transcripts

  1. All other official transcripts must be sent to the record office.
    1. A 鈥淭ranscript Evaluation Request鈥� form is required, in order for other college transcripts to
      be evaluated.